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How to Manage Multiple Projects Successfully

How to Manage Multiple Projects Successfully


How to Manage Multiple Projects Successfully


AUTHOR RASHELLE ISIP / CATEGORY PRODUCTIVITY / PUBLISHED: AUG-19-2019

"Plans are only good intentions unless they immediately degenerate into hard work." ~ Peter Drucker

Managing a project successfully can be a piece of cake…especially when you’ve only got one project to manage. But as we all know, managing a solitary project is more of an exception than a rule.


You’ve probably got several projects vying for your attention at any given point in time during the year. From complex tasks to tight deadlines, there’s more than enough work to keep you and your team busy.


While managing multiple projects may seem overwhelming at times, the good news is that you have the power to keep things moving along smoothly and seamlessly.
Here are some tips to help you manage projects successfully at work, home, and beyond:

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Clearly identify each of your projects.

How many different projects are you working on at the moment? Is it three, five, ten, or more? Even if you’re able to recite your projects by heart, you’ll want to clearly see each project in relation to one another. Doing so will help you gain a better understanding of your workload. Take a moment to jot down the names of each of your projects. Even if a project seems painfully obvious, go ahead and capture it in your project list.

Nail down those due dates.

Once you’ve identified your current projects, you’ll want to line up due dates for each. Due dates are your guiding light when it comes to completing projects in a timely fashion. This goes for both task completion due dates and final project due dates. If you have solid project deadlines, be sure to mark down those dates. If you don’t yet have deadlines and you're the project manager, take time to assign deadlines. And what if you don’t yet have deadlines or the power to set them? Now’s the time to ask responsible parties for some direction.  

Map everything out.

The next step is to layout your projects and their due dates in a convenient master chart or calendar. It’s best to use a monthly or yearly calendar format so you can gauge your process at a glance. You can map out your project charts in one of two ways. If you’re using paper or a notebook, you can use different colored pens, pencils, markers, or lines to easily distinguish one project from another. If you use project management software, you can use customize colors, patterns, or themes to identify each of your projects.

Prioritize project review sessions.

This cannot be stressed enough: project review sessions must be your top priority when managing multiple projects. It’s the only way you can keep abreast of progress and direct projects to their completion. Ideally, you should conduct project review sessions at least once a day. During your review sessions, be sure to ask questions like, “Where does each project stand?” “Which tasks are on track…and which are not?,” “What adjustments must be made, and where, in order to compensate for delays?”

Communicate clearly and often with others.

It’s paramount to have ongoing and open communications with project team members. Sitting on or holding back key project information should be avoided at all costs as this may delay project delivery dates. Be sure to communicate clearly and often with others. Make a point to update others to changes as soon as humanly possible. Likewise, you should ask others to freely communicate project issues directly with you so you can address items sooner, rather than later.

About the author

Rashelle Isip is a New York City-based professional organizer and productivity consultant who helps individuals and businesses better manage their time, energy, and resources. Her work has been featured in a variety of online and print media including Fast Company, The Atlantic, Business Insider, Good Housekeeping, House Beautiful, and Cosmopolitan. Visit her online at www.TheOrderExpert.com.

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